Welcome service · dual-career support · procurement-ready
Your international office, with a moving team attached.
International faculty, postdocs, and visiting researchers deserve a landing that matches the caliber of the appointment. We handle it — from the first offer letter through the first paycheck, with one named handler per researcher.
What a standard engagement covers.
Visa and work permit coordination (Blue Card, Opportunity Card, Swiss B permit, Swedish work permit), employment contract review, tax-treaty advisory for the researcher and family.
Targeted apartment search within budget and commute radius, tenancy contract negotiation, deposit and utilities setup.
Anmeldung in Germany, Personnummer in Sweden, Swiss Einwohnerkontrolle, Portuguese NIF and residency — the actual bottleneck on first-paycheck eligibility.
Dual-career advisory, school and kindergarten search, spouse Anmeldung and tax ID, health insurance coordination.
Door-to-door move via our ISO 9001:2015 certified partner Smoover, with goods-in-transit insurance, digital inventory, and fixed pricing.
One named handler available for the first 30 days post-arrival — bank account, phone, GP registration, and the things that always go wrong.
Built for the people who move to institutes like these.
Institutions we are set up to serve, whether as a framework partner or case-by-case welcome service. Names are representative of the type of brief we take, not an endorsement claim.
- Max Planck
- Fraunhofer
- Helmholtz
- EMBL
- ETH Zürich
- Karolinska Institutet
- KTH
- SciLifeLab
- DESY
- CERN partner teams
For international offices and HR leads
- Can you integrate with our international office workflow?
- Yes. We operate as an extension of your international office: a single email alias, shared tracker, and one handler per researcher. Most partner institutions use us as their outsourced welcome service for incoming faculty and postdocs.
- Do you handle dual-career and family moves?
- Routinely. Partner-career advisory, school-search support, and spouse Anmeldung and tax number coordination are included in the standard scope for senior faculty and principal investigators.
- Which institutions have used your services?
- We work with mid-market universities and research institutes across Germany, Switzerland, Portugal, and Sweden. Named references are available after a first scoping call, with written consent from the referee.
- Are you cleared for public procurement?
- Smoover UG operates under standard German commercial terms, carries ISO 9001:2015 certification, and supplies the documentation most European research institutions require for framework procurement. We have responded to public tenders.
- What is the typical contract shape?
- A framework agreement for the institution plus per-researcher work orders. You pay only for the moves you actually trigger — no retainers, no minimum volumes.